Volume 15 Number 5                                                              Fall 2005                                                                                 Page 4

2005 Regular Meeting Minutes (Draft)
Arizona Mineral and Mining Museum Foundation
Sept. 22, 2005

Attendees: Shirley Coté, Paul Cragan, Susan Celestian, Stan Celestian, Steve Decker, Darrel Dodd, Harvey Jong, Chuck Kominski, Phil Richardson, Dana Slaughter, Bill Yedowitz
Ray Grant was in Australia, so Phil Richardson called the meeting to order.

Minutes of the May Meeting

Phil asked for corrections to the draft of the May Regular Meeting minutes. No changes were suggested. Bill Yedowitz moved to approve the minutes as published in the Newsletter. Dana Slaughter seconded the motion. The motion passed.

Treasurer's Report

Darrel Dodd reported that he sent in the documents for the Foundation's non-profit status to the Arizona Corporation Commission. He mentioned that he submitted a change of address and substituted his name for Paul Harter's as the Foundation contact. He summarized the status of the Foundation's accounts and investments.
He indicated that he paid for 12 months of Web hosting with C & R Productions and that the Foundation would receive an additional month for free. He asked for any outstanding bills.

Committee Reports

1. Newsletter (Steve Decker)
Steve presented a spreadsheet and receipts for Newsletter expenses. He indicated that he exceeded the budget due to the extra pages in the last Newsletter. Darrel moved to allocate funds to cover this shortfall along with the cost of printing the next edition. Bill seconded the motion. The motion passed. Stan Celestian asked about e-mailing an electronic version of the Newsletter, and Steve indicated that all the Newsletters are available on-line at the Foundation's website.
2. Poster Sales
Phil asked about the status of the new poster sales contract with the Tucson Gem and Mineral Society. Harvey indicated that Ray signed the contract before leaving for Australia, but he wasn't sure if the contract had been mailed. Phil indicated that he would check with Paul Harter and report back at the next Regular meeting.

3. Collection Committee (Bill Yedowitz)
(Meeting fourth Tuesday of the month 6:45PM)
Bill showed the framed Flagg Show posters and provided a receipt for the framing. He reported on the inventory of the specimens on display in the Main Gallery and efforts to organize the storage cabinets. He also reviewed Les Presmyk's latest specimen trade proposal and indicated that committee members voted not to proceed with this transaction.
Darrel asked about the need for additional mineral stands, and Bill mentioned that risers were needed for some small native copper specimens. Bill outlined the committee's next activities which include:

  • Updating and framing the A. L. Flagg biography
  • Preparing a new set of labels
  • Cleaning up the database
  • Documenting new specimens
  • Linking old labels/information with the database
  • Creating a "paper trail" for moving/trading/selling specimens
The next meeting is scheduled on Sept. 27. There was some discussion on setting up a display at the Arizona State Fair.
4. Field Trips
Darrel read a letter that he received from the current mine lease holder about the upcoming Red Cloud trip. It indicated that collecting in the pit will be off limits and that there would be a $20/day/person collecting fee. There was some discussion about the trip, and members expressed they were not interested given the restrictions, fees and high gas prices. Darrel indicated that he would check into the possibility of some different arrangements.
5. Flagg Show - 2006 (January 6, 7, 8)
(Publicity)
Marc Fleischer wasn't able to attend, so Harvey provided an update on publicity efforts. He mentioned that a meeting was held where Marc presented a schedule for the publicity campaign. Unfortunately, many of the key milestones have not been completed. A Harkins theater promotion reached an impasse due to lack of model releases for the slide photos. Phelps Dodge was contacted about funding a mineral trading card promotion, but

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