Attendees: Lavone Archer, Stan Celestian, Susan Celestian, Nancy Schmidt Clarke, Scott Clarke, Charlie Connell, Shirley Coté, Donn Cuson, Steve Decker, Darrel Dodd, Cynthia Grant, Ray Grant, John Hallinan, Jay Hayes, Bob Jones, Harvey Jong, Dana Slaughter, Christine Siler
The meeting was called to order by Ray Grant.

Ray asked for any corrections to the draft minutes as published in the Newsletter. No changes were suggested. The minutes were approved.

Darrel Dodd reviewed the Foundation's finances along with various investment options. Given the unfavorable investment environment, he recommended a strategy of protecting the principal until market conditions improve.. Steve Decker moved to accept the Treasurer's Report. Bob Jones seconded the motion. The motion passed.
Bob raised a concern about the Tucson Show poster sales proceeds due to the Tucson Gem and Mineral Society. Ray indicated that he would contact Les Presmyk and get the matter resolved.

1. Collection Committee:
Christine Siler reported that a new version of the database software has been installed and that the specimens from the Meieran donation are being entered. Work on setting up a trade zone continues with identifying and pricing minerals. In addition, plans for some new display cases will be drawn up by a designer at a local college.
The next Collection Committee meeting is scheduled for Thursday, Oct. 3, 6:30 pm. Shirley Coté pointed out that the meeting dates published in the Newsletter are wrong. The correct dates are: 10/3, 11/7, and 12/5. Ray encouraged members to come and participate in the various activities.
2. Website:
Harvey Jong indicated most of the website has been redesigned. The only major item missing is the on-line store for selling posters and notecards. Information on pricing and order fulfillment is still needed.

While these details are being worked out, Harvey suggested going "live" with the current web pages and to include Les' e-mail address for visitors interested in ordering posters.
3. Posters:
No update.
4. Newsletter:
Steve Decker presented a spreadsheet and receipts for Newsletter expenses. He also mentioned that he received a thank you letter from Arrowhead School for the display case donation. The letter indicated, however, that the case needs to be fitted with safety glass. There was some discussion on whether the Foundation should provide funds for the safety glass. Steve moved to authorize a limited budget for replacing the glass. Bob seconded the motion. The motion passed.
Steve indicated that he has been contacted by an author who is writing a book on the Peralta Stones and requested permission to photograph the artifacts. Since the photos will be published, there were some concerns about limiting how the images will be used and about proper recognition. A usage contract with guidelines and copies of the specific photos was recommended.
Steve requested funds for two more Newsletters. Lavone Archer moved to allocate these funds. Cynthia Grant seconded the motion. The motion passed.
5. Field Trips - Fat Jack mine - Saturday September 21, 2002:
Steve provided an update on trip preparations and guidelines.
6. Family Day - Saturday Oct. 26, 2002:
Susan Celestian reviewed the various activities and demos.
a. Dealers - Darrel indicated that only one dealer has signed up.
b. Members' Sale - Ray suggested a pre-sale one hour before Family Day starts. Members will be notified via a postcard.
c. Work Day - Most specimens have already been priced; however, if needed, Darrel will contact members interested in helping out with any additional preparations.

Previous Page

Next Page