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September 2001
Board Meeting Minutes (Draft)
Arizona Mineral and Mining Museum Foundation
September 20, 2001
Attendees: Lavone Archer, Pierre Cantou, Shirley Coté, Steve Decker, Darrel Dodd, John Hallinan, Harvey Jong, Les Presmyk
The meeting was called to order by Les Presmyk.
Approval of Minutes:
Lavone Archer moved to approved the May Board Meeting minutes as published in the Newsletter. Darrel Dodd seconded the motion, and the motion passed. Approval of the July minutes is pending the distribution of the Newsletter.
Committee Reports
Treasurer's Report: Les provided an update of the various Foundation accounts.
Collection Committee: Harvey Jong reported on the trailer work session. Due to a low turnout and limited time, only 12 flats were priced for Family Day. Extra sessions are needed, and Thursday 9/27 and 10/11 from 6-9 pm at the Museum were scheduled.
Les reported that no new donations or purchases were made.
Awards Committee - Flagg Award: Les mentioned the need for a plaque to list past award recipents and asked about Genie Howell's current e-mail address. No board members were aware of this address.
Newsletter: Steve Decker indicated that the latest edition of the Newsletter is in the mail and presented a new set of receipts. He also brought up a recommendation from the last Board Meeting concerning the labor costs in producing the Newsletter. A motion to allocate additional funds to cover these labor costs was made by Lavone and seconded by Darrel. The motion passed.
There was some discussion on whether the Newsletter represents a good use of funds. Concerns included the frequency and quality of the Newsletter. Members felt that it is important to maintain the quality, but suggested publishing a quarterly Newsletter to save money. Post cards should be used to remind members of upcoming Board Meetings.
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Publicity: Harvey unveiled an initial Flagg Show poster design and solicited feedback from members. Changes included adding "A Tribute to A. L. Flagg", information on MCC's location, a mailing address, phone number, and web address. Two versions of the posters were proposed where 200-250 would be printed on a lighter plain paper, while 110 posters would use a heavier coated stock.
Steve moved to allocate funds for producing the posters. Darrel seconded the motion. The motion passed.
Harvey also submitted receipts for various publicity and symposium related expenses. Lavone moved that the Foundation reimburse these expenses. Darrel seconded the motion. The motion passed.
Symposium: No updates.
Flagg Show: Les pointed out that invitations need to be sent out to clubs and suggested mailing a poster.
Nominating Committee: Les reminded the Board that nominations needed to be addressed at the next meeting.
TGMS Poster Sales: Harvey reported that a preliminary poster sales web page has been designed but images for this year's poster along with prices and shipping fees are needed. He also contacted Christine Siler about on-line credit card transactions. This capability should be available in the next two weeks.
Old Business
Life & Honorary Membership Criteria: Les asked if any corrections to the criteria are needed. No changes were suggested, so Steve moved to accept the provisions as published in the Newsletter. Lavone seconded the motion, and the motion passed.
Museum Family Day: Darrel indicated that he has received some interest for dealer spaces. Lavone suggested having a geode cracking activity. Steve moved to provide the Museum with funds for refreshments for Family Day volunteers. Lavone seconded the motion, and the motion passed.
Gallery/Library: No updates.
Kartchner Caverns: Les provided an update on the fund raising program involving special tours for groups of 30 people. These tours are planned for Friday afternoons and will include new and existing
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