Volume 10 Number 4                                                          Fall  2001                                                                              Page  3

July 2001 Board Meeting Minutes (Draft)
Arizona Mineral and Mining
Museum Foundation
July 12, 2001

Attendees: Lavone Archer, Shirley Coté, Steve Decker, Darrel Dodd, Harvey Jong, Bob Jones, Robert Mann, Christine Siler, Dana Slaughter
Since both Les Presmyk and Ray Grant were not present, the meeting was called to order by Harvey Jong. The attendance of two Officers and three other Board members was believed to constitute a quorum; however, upon further review, this was incorrect. Subsequently, all motions from this meeting are not officially ratified and must be reconsidered at a subsequent Board Meeting. For the purposes of these Minutes, the motions will be referred to as only recommendations.

Approval of Minutes:

Bob Jones recommended that the May Board Meeting minutes as published in the Newsletter be approved. Christine Siler concurred. The recommendation passed.

Committee Reports


Treasurer's Report: No update.

Collection Committee: Darrel Dodd clarified that the Saturday, Sept. 8 work session will be held at the trailer and not at the Museum.

Newsletter: Steve Decker mentioned that he needs money to cover the publication costs of the current and next edition of the Newsletter. Christine recommended that funds be allocated to address the Newsletter expenses up to the next edition. The recommendation was seconded by Bob and approved. Steve also requested an additional $20 for labor costs in assembling the Newsletter. Christine recommended the above increase in Newsletter expenditures; Bob seconded; and the recommendation was approved.

Publicity: Shirley Coté reported that she submitted

information on the Flagg Show to the Arizona Office of Tourism.
TGMS Poster Sales: Harvey mentioned that he contacted Steve "Bear" Pits about coordinating on-line poster sales with the TGMS. September is the tentative roll out date. Christine suggested advertising the posters in the Newsletter.

Museuem Update

Family Day: Shirley indicated that preparations are on track for the Oct. 20th event. She mentioned that Sue Celestian submitted a Family Day description to the Arizona Office of Tourism.

Old Business

Flagg Show: Darrel reported that he received two requests for contracts, while Lavone indicated that 12 dealers have already paid for spaces. Shirley requested a space for the Museum, and Darrel mentioned that areas would be set aside for the Museum and various clubs.
Harvey indicated that he is working on the Show Poster and will try to have an initial version ready by the next Board Meeting. A photo session in the Collection Gallery will be needed to capture better resolution images for the final design.

Life & Honary Membership Criteria: Steve pointed out that the criteria should be approved in time to award the first such memberships at the Annual Meeting. Lavone added that memberships should be retroactively extended to previous donors.

New Business

Kartchner Caverns: Bob described a special fund raising program by the Friends of Kartchner Caverns. The program involves a sneak preview of the Cavern's "Big Room" prior to the grand opening to the public. He mentioned that the idea of an "Arizona Rockhound Day" is being explored where club members making donations can go on a special private tour of the new cavern area. Spring 2002 is the target date for this event.

On-line Collection Database: Christine outlined a proposal where the Collection database can be

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